Copies 3, 5, 6, 7 and 8 have blocks 25 separation authority , 26 separation code , and 27 reentry code redacted. These copies are also known as the short form. Government Agencies and employers often ask for the long form because discharge status is relevant.
Quick Tip: If you only have a long form DD but need the short form, simply copy the the undeleted long form without the bottom 1. Both these forms are identical long form copies and contain all of the necessary information to show proof of military service and honorable discharge. If a veteran needs to obtain a long form copy of their DD, the Service 2 Copy is what will be provided.
A Service 2 Copy should be equally acceptable when proof of service is required. The Service 2 Copy has the full legal force and effect as the original Member 4.
At the time of this writing, a move to bring the DD Form online and fully electronic is projected for the year , so those who currently require paper versions of the document should not anticipate an immediate change. According to some sources, the proposed move to an all-electronic version of this paperwork would be the first major revision to military discharge paperwork since the s.
If a veteran is deceased, the surviving next-of-kin may request a copy of the DD using the online order form that can be filled out on the National Archives Website. The form must bear the signature of the next of kin and mailed in along with any other required documents. Louis, Missouri, There are however two items to bear in mind. Deleted or Undeleted DD? The first is your choice to request an undeleted or deleted DD An undeleted version contains all of the information contained on the original DD which was issued at discharge.
In general, an undeleted version is usually required for VA benefit purposes. If however you were discharged before May 1, and you are using your DD for non-VA purposes you may want to consider requesting a deleted version. These numbers, or codes, provided information about the veteran such as unsuitability, unfitness, homosexuality, bedwetting and a whole host of damaging information.
During the Vietnam era many codes were erroneously applied. To make matters worse many employers at the time had copies of the SPN codes and they would often deny veterans employment based on an erroneous SPN code. Signing the Application and Sending it by Mail or Fax.
And time is money. If you can afford to wait for your DD, if you don't need your DD soon, then the free services may be for you. Here's the lowdown on free services. While the NPRC reports that they provide "certified copies of separation documents within 10 workdays 75 percent of the time," they also state "cases more complex than simply copying a separation document now typically are worked in about five weeks. There are many reports on the Net that the NPRC is taking many weeks to perform record retrievals, with a backlog of two hundred thousand , requests.
Remember, too, that once you place your free order with the NPRC, you will most likely make your records inaccessible to anyone else for the period it takes for the NPRC to process your request. This situation also occurs when another agency requests your record. Once your record is removed from the shelves, it cannot be accessed again until it is returned — perhaps weeks later. So, consider the free offer carefully. To request military service records held by the NPRC, veterans and the next-of-kin of deceased veterans can use their web interface at vetrecs.
Although not mandatory, the SF is the recommended method to send a request for military service information. This form captures all the necessary information to locate a record. Provide as much information on the form as possible and send copies of any service documents that you may have.
Requests may also be submitted as a letter. Your letter should parallel the basic information requested in the SF Please see that form for details on the information that you should include within your letter.
Follow the instructions for preparing the SF Check the table on the last page to determine the location of the record and submit your request to the appropriate address.
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